Copy Backup Files to Remote Shared Location and Delete them periodically

,

Copy the script in SSMS

Change the PAth to the variable : @chkdirectory

Run it.

USE [DB_Maint]
GO

SET ANSI_NULLS ON
GO

SET QUOTED_IDENTIFIER ON
GO

IF OBJECT_ID(N'[dbo].[usp_move_delete_bkp]') IS NOT NULL
BEGIN
    DROP PROCEDURE [dbo].[usp_move_delete_bkp]
END
GO

Create Proc usp_move_delete_bkp (@daysold INT = 3)
as
BEGIN
Begin try

SET NOCOUNT ON
Declare @len INT, @i INT, @Left varchar(max), @right varchar(max), @SERVERNAME sysname,@finalServer sysname

declare @rc int, @dir nvarchar(4000)


DECLARE @cmd1 sysname, @cmd2 sysname, @cmd sysname;
Declare @extPAth varchar(max)

declare @chkdirectory as nvarchar(4000),@folder_exists as int, @chkdirectory1 as nvarchar(4000);
set @chkdirectory = '\\shared_path\folder'; -- Define the Remote Location.

SET @chkdirectory1 = (Select @chkdirectory);

Declare @deletedate nvarchar(19) ,@strDir varchar(250)
declare @cmd11 nvarchar(2000)
declare @mainBackupDir varchar(2000),
@result1 nvarchar(max);

--set @daysold = 3

SET @SERVERNAME = (SELECT @@servername);

--select @backup_path AS [TLOG Backup PATH]
--PRINT @SERVERNAME

IF @SERVERNAME like '%\%'

BEGIN
SET @Left= (select Left(@SERVERNAME, charindex('\', @SERVERNAME) - 1))
--SELECT @Left AS [DEFAULT SERVER NAME]
SET @len = (SELECT LEN(@SERVERNAME))

--SELECT @LEN
SET @right = (SELECT SUBSTRING(@SERVERNAME,Charindex ('\', @SERVERNAME)+1,@len))
--SELECT @right AS [SQL INSTANCE NAME]

SET @finalServer = @Left + '_'+ @right;
--SELECT @finalServer
END

ELSE
BEGIN

    SET @left  = @SERVERNAME
	--SELECT @Left AS [DEFAULT SERVER NAME]

 --   SELECT @right = 'default'
--SELECT @right AS [SQL INSTANCE NAME]


	SET @finalServer = @Left
	--SELECT @finalServer
END
    
    set @chkdirectory = @chkdirectory + @finalServer +'\'
 
   --Print @chkdirectory
   --Print @finalServer
/*
-- 1 - Variable declaration
--DECLARE @DBName sysname
--DECLARE @DataPath nvarchar(500)
--DECLARE @LogPath nvarchar(500)
DECLARE @DirTree TABLE (subdirectory nvarchar(255), depth INT)

 -- 3 - @DataPath values
INSERT INTO @DirTree(subdirectory, depth)
EXEC master.sys.xp_dirtree @chkdirectory

-- 4 - Create the @DataPath directory
IF NOT EXISTS (SELECT 1 FROM @DirTree WHERE subdirectory = @chkdirectory)
EXEC master.dbo.xp_create_subdir @chkdirectory

-- 5 - Remove all records from @DirTree
DELETE FROM @DirTree

---- 6 - @LogPath values
--INSERT INTO @DirTree(subdirectory, depth)
--EXEC master.sys.xp_dirtree @LogPath

-- 7 - Create the @LogPath directory
IF NOT EXISTS (SELECT 1 FROM @DirTree WHERE subdirectory = @chkdirectory)
EXEC master.dbo.xp_create_subdir @LogPath

*/

----------------

declare @finalserver3 varchar(4000);
create table #tmp (directory_name varchar(4000))


SET @finalserver3 = '''"DIR ' + @chkdirectory1 + ' /B"''';
--select @finalserver3

--SELECT @finalServer

DECLARE @ExecCmd varchar(100)
--SELECT @ExecCmd = 'EXEC master.dbo.xp_cmdshell ' + char(50) + 'mkdir D:\'+ CONVERT(varchar(8), getdate(), 112) + '\' + char(50)
SET @ExecCmd = 'EXEC master.dbo.xp_cmdshell ' +   @finalserver3
--SELECT @ExecCmd


insert into #tmp
EXEC(@ExecCmd)

select * from #tmp
where directory_name IS NOT NULL;

	IF EXISTS (select directory_name from #tmp where directory_name = @finalServer)
	Print 'Directory ' +  quotename(@finalServer) + ' already Exists in shared location: ' + quotename(@chkdirectory1);

   ELSE

   BEGIN
   
------------------
    declare @file_results table
    (file_exists int,
    file_is_a_directory int,
    parent_directory_exists int
    )
    
	declare @parent_directory_exists INT;
    insert into @file_results
    (file_exists, file_is_a_directory, parent_directory_exists)
    exec master.dbo.xp_fileexist @chkdirectory
     
    select @folder_exists = file_is_a_directory
    from @file_results

	select @parent_directory_exists = parent_directory_exists
    from @file_results
    
	select * from @file_results

    --script to create directory        
    if (@folder_exists = 0) AND (@parent_directory_exists = 0)
     begin
        print 'Directory does not exist, creating new one:->'
        EXECUTE master.dbo.xp_create_subdir @chkdirectory
        print 'Directory ' + quotename(@chkdirectory) +  ' is created in sharepath: ' + quotename(@chkdirectory)
     end       
    else if (@folder_exists = 0) AND (@parent_directory_exists = 1)
    -- print 'Directory already exists Or May be created it as File in the path.'
   	 RAISERROR ('Directory already exists Or May be created it as File in the path.', -- Message text.
               16, -- Severity.
               1 -- State.
               );

	--else if (@folder_exists = 1) AND (@parent_directory_exists = 0)
 --   print ''

END

--SET NOCOUNT OFF

-- Check location of host backup folder :

--SET NOCOUNT ON

exec @rc = master.dbo.xp_instance_regread
N'HKEY_LOCAL_MACHINE',N'Software\Microsoft\MSSQLServer\MSSQLServer',N'BackupDirectory', @dir output
--Select @dir AS [Backup Path] -- Gives the BAckup Path.


SET NOCOUNT OFF

------------------------------------------------------------------------------------
-- Check All the sub-folders in the source location.
SET NOCOUNT ON
DECLARE
@DBName sysname,
@ServerName1 sysname,
@BaseBackupPath VARCHAR(100),
@FullPath VARCHAR(200)

DECLARE @DirTree TABLE (subdirectory nvarchar(255), depth INT)

-- 2 - Initialize variables
SET @BaseBackupPath = @dir

--Print @BaseBackupPath

-- 3 - @BaseBackupPath values
INSERT INTO @DirTree(subdirectory, depth)

EXEC master.sys.xp_dirtree @BaseBackupPath

-- 4 - Create the backup directory using a concatenation of Base, Server and Database names
IF NOT EXISTS (SELECT 1 FROM @DirTree WHERE subdirectory = @DBName)
AND NOT EXISTS (SELECT 1 FROM @DirTree WHERE subdirectory = @ServerName1)
BEGIN
SELECT @FullPath = @BaseBackupPath 
--Print @FullPath
EXEC master.dbo.xp_create_subdir @FullPath
END


select * from @DirTree

SET NOCOUNT OFF
------------------------------------------------------------------------------------

-- Check All the sub-folders in the Shared location.
--SET NOCOUNT ON

--DECLARE
--@DBName2 sysname,
--@ServerName2 sysname,
--@BaseBackupPath2 VARCHAR(100),
--@FullPath2 VARCHAR(200)

--DECLARE @DirTree1 TABLE (subdirectory nvarchar(255), depth INT)

-- 2 - Initialize variables
--SET @BaseBackupPath2 = @chkdirectory

--Print @BaseBackupPath2

---- 3 - @BaseBackupPath values
--INSERT INTO @DirTree1(subdirectory, depth)
--EXEC master.sys.xp_dirtree '\\shared_path\Folder'

--select * from @DirTree1
--set nocount on
	
--		declare @command varchar(1000)
--		set @command = 'mkdir ' + @full_path

--		exec master..xp_cmdshell @command , no_output	

--		set nocount off

---- 4 - Create the backup directory using a concatenation of Base, Server and Database names
--IF NOT EXISTS (SELECT 1 FROM @DirTree WHERE subdirectory = @DBName2)
--OR NOT EXISTS (SELECT 1 FROM @DirTree WHERE subdirectory = @ServerName2)
--BEGIN
--SELECT @FullPath2 = @chkdirectory 
--Print @FullPath2
--EXEC master.dbo.xp_create_subdir @FullPath2
--END

--select * from @DirTree1

--SET NOCOUNT OFF

----------------------------------------------------------------------------------

/*

-- Check the backup files in the default backup path. (NO FOLDER LEVEL CHECK)
----------------------------------------------------------------------------------------------------------

--EXEC GetDirDetails @pifullPath = 'C:\Program Files\Microsoft SQL Server\MSSQL11.INST4\MSSQL\Backup'

/**************************************************************************************************
 Purpose:
 Replacement code for the sp_GetFileDetails proc that was available in SQL Server 2000 
 which is no longer available in SQL Server 2005 except this gets all the file details 
 for all the files in the directory provided.

 Notes:
 1. If the directory does not exist or there are no files in the directory, an empty
    result set will be returned.
 2. If the trailing backslash on the path is missing, it will be added automatically.
 3. No error checking is done.  Either a valid result set is returned or an empty
    result set is returned (much like a function operates).


**************************************************************************************************/
--===== Declare the I/O parameters
  Declare @piFullPath VARCHAR(128)

  SET @piFullPath = @Dir; -- Getting the backup path location from previous script.
--===== Suppress the auto-display of rowcounts so as not to interfere with the returned
     -- result set
    SET NOCOUNT ON

--=================================================================================================
--      Local variables
--=================================================================================================
--===== These are processing control and reporting variables
DECLARE @Counter          INT          --General purpose counter
DECLARE @CurrentName      VARCHAR(256) --Name of file currently being worked
DECLARE @DirTreeCount     INT          --Remembers number of rows for xp_DirTree
DECLARE @IsFile           BIT          --1 if Name is a file, 0 if not

--===== These are object "handle" variables
DECLARE @ObjFile          INT          --File object
DECLARE @ObjFileSystem    INT          --File System Object  

--===== These variable names match the sp_OAGetProperty options
     -- Made names match so they're less confusing
DECLARE @Attributes       INT          --Read only, Hidden, Archived, etc, as a bit map
DECLARE @DateCreated      DATETIME     --Date file was created
DECLARE @DateLastAccessed DATETIME     --Date file was last read (accessed)
DECLARE @DateLastModified DATETIME     --Date file was last written to
DECLARE @Name             VARCHAR(128) --File Name and Extension
DECLARE @Path             VARCHAR(128) --Full path including file name
DECLARE @ShortName        VARCHAR(12)  --8.3 file name
DECLARE @ShortPath        VARCHAR(100) --8.3 full path including file name
DECLARE @Size             INT          --File size in bytes
DECLARE @Type             VARCHAR(100) --Long Windows file type (eg.'Text Document',etc)

--=================================================================================================
--      Create temporary working tables
--=================================================================================================
--===== Create a place to store all file names derived from xp_DirTree
     IF OBJECT_ID('TempDB..#DirTree','U') IS NOT NULL
        DROP TABLE #DirTree

 CREATE TABLE #DirTree
(
        RowNum INT IDENTITY(1,1),
        Name   VARCHAR(256) PRIMARY KEY CLUSTERED, 
        Depth  BIT, 
        IsFile BIT
)

--===== Create a place to store the file details so we can return all the file details
     -- as a single result set
     IF OBJECT_ID('TempDB..#FileDetails','U') IS NOT NULL
        DROP TABLE #FileDetails

 CREATE TABLE #FileDetails
(
        RowNum           INT IDENTITY(1,1) PRIMARY KEY CLUSTERED,
        Name             VARCHAR(128), --File Name and Extension
        Path             VARCHAR(128), --Full path including file name
        ShortName        VARCHAR(12),  --8.3 file name
        ShortPath        VARCHAR(100), --8.3 full path including file name
        DateCreated      DATETIME,     --Date file was created
        DateLastAccessed DATETIME,     --Date file was last read
        DateLastModified DATETIME,     --Date file was last written to
        Attributes       INT,          --Read only, Compressed, Archived
        ArchiveBit       AS CASE WHEN Attributes&  32=32   THEN 1 ELSE 0 END,
        CompressedBit    AS CASE WHEN Attributes&2048=2048 THEN 1 ELSE 0 END,
        ReadOnlyBit      AS CASE WHEN Attributes&   1=1    THEN 1 ELSE 0 END,
        Size             INT,          --File size in bytes
        Type             VARCHAR(100)  --Long Windows file type (eg.'Text Document',etc)
)

--=================================================================================================
--      Make sure the full path name provided ends with a backslash
--=================================================================================================
 SELECT @piFullPath = @piFullPath+'\'
  WHERE RIGHT(@piFullPath,1)'\'

--=================================================================================================
--      Get all the file names for the directory (includes directory names as IsFile = 0)
--=================================================================================================
--===== Get the file names for the desired path
     -- Note that xp_DirTree is available in SQL Server 2000, 2005, and 2008.
 INSERT INTO #DirTree (Name, Depth, IsFile)
   EXEC Master.dbo.xp_DirTree @piFullPath,1,1 -- Current diretory only, list file names

     -- Remember the row count
    SET @DirTreeCount = @@ROWCOUNT


--===== Update the file names with the path for ease of processing later on
 UPDATE #DirTree
    SET Name = @piFullPath + Name

--=================================================================================================
--      Get the properties for each file.  This is one of the few places that a WHILE
--      loop is required in T-SQL.
--=================================================================================================
--===== Create a file system object and remember the "handle"
   EXEC dbo.sp_OACreate 'Scripting.FileSystemObject', @ObjFileSystem OUT

--===== Step through the file names and get the properties for each file.
    SET @Counter = 1
  WHILE @Counter  ' +@dir +'\var_out.txt';

--SELECT @cmd
--EXECUTE master..xp_cmdshell @cmd, 'no_output'

DECLARE @result int;
EXEC @result = xp_cmdshell @cmd, 'no_output' 
IF (@result = 0)
   PRINT 'COPY Files between servers -> Success'
ELSE
   PRINT 'COPY Files between servers ->Failure. Debug Properly. It could be due to the reason that directory may be available as a FILE in shared path. Error Code:error 183';


-- list out all the backup files located in the location.
/*
declare
    @Ext NVARCHAR(4)
    ,@DelDt VARCHAR(19)
    ,@BackupPath VARCHAR(800)

select
    @Ext = 'bak'
    ,@BackupPath = @chkdirectory

-- Delete backup files older than 2 days.
SELECT
    @DelDt = CONVERT(VARCHAR(19), DATEADD(hh, -48, GETDATE()), 126)

EXEC master.dbo.xp_delete_file 0, @BackupPath, @Ext, @DelDt
*/

SET NOCOUNT ON

-- Check and Delete Temp table.
 IF OBJECT_ID('TempDB..#Dir_list','U') IS NOT NULL
 DROP TABLE #Dir_list

 	IF EXISTS (select (directory_name) from #tmp where directory_name = @finalServer)
--Print 'Directory ' +  quotename(@finalServer) + ' already Exists in shared location: ' + quotename(@chkdirectory1);

BEGIN
set @mainBackupDir = @chkdirectory -- location from where I need to delete.
create table #Dir_list (strDir nvarchar(max) )
set @cmd11 = 'dir ' + @mainBackupDir + ' /b /OD'

--Print @cmd11

insert into #Dir_list
exec xp_cmdshell @cmd11

-- Check the results from table.
--select * from #Dir_list
--where strDir is not null


--set @deletedate = convert(varchar,getdate()-@daysold,101) + ' ' + convert(varchar,getdate()-@daysold,108)

SELECT
    @deletedate = CONVERT(VARCHAR(19), DATEADD(hh, -48, GETDATE()), 126)


-- Close all the opened Cursors.

IF (SELECT Cursor_status('global', 'DeleteBackup')) >= -1 

       BEGIN 
	      IF (SELECT Cursor_status('global', 'DeleteBackup')) > -1 
		      BEGIN 
			         CLOSE DeleteBackup 
					 END 
					 DEALLOCATE DeleteBackup 
             END

DECLARE DeleteBackup CURSOR FOR 
select strDir from #Dir_list
where strDir is not null

OPEN DeleteBackup
FETCH NEXT FROM DeleteBackup 
INTO @strDir

WHILE @@FETCH_STATUS = 0
BEGIN
set @cmd11 = @mainBackupDir + '\' + @strDir
--print 'Deleting files from ' + @cmd11 + ' , that are older than ' + @deletedate

/* Full backup */
--print @cmd11


set @cmd11 = 'EXECUTE master.dbo.xp_delete_file 0,N''' + @cmd11 +''' ,N''bak'',N''' + @deletedate + ''''

--exec sp_executesql @cmd11

EXEC sp_executesql @cmd11

--IF (@result1 = 0)
--   PRINT 'Deletion Success'
--ELSE
--   PRINT 'Deletion Fail';
--END
--EXEC sp_executesql @result1 = @cmd11


--SET @result1 = @@rowcount;
--PRINT @result1

/* Transaction log */
--set @cmd11 = @mainBackupDir + '\' + @strDir
--set @cmd11 = 'EXECUTE master.dbo.xp_delete_file 0,N''' + @cmd11 +''' ,N''trn'',N''' + @deletedate + ''''
--print @cmd11
--exec sp_executesql @cmd11

FETCH NEXT FROM DeleteBackup 
INTO @strDir

--PRINT 'Number of BAckup Files deleted from UNC: ' + convert(varchar(10), @result1)

END
CLOSE DeleteBackup
DEALLOCATE DeleteBackup

--Cleanup
drop table #tmp
END

ELSE

BEGIN
 Print 'Directory Does not Exist. Hence Can not Run the Delete Backup File Step to Clean up Files. Ensure that the Directory Exists in Shared Path';
 Return (1)

END
--select * from #Dir_list

/* Query to delete folder from Central location..*/
--- RUN It carefully ---------------

/*
declare	@cmd varchar(100),
@Path varchar(200) ,
@FileName varchar(255)

--select	@Path = '\\shared_path\folder' 

declare	@objFSO int
declare @i int
declare	@File varchar(1000)

select @cmd = 'dir /B ' + @Path
create table #dir(files varchar(1000))

insert #dir exec master..xp_cmdshell @cmd

select * from #dir

while exists (select files from #dir where files is not null)
begin
select @filename = max(files) from #dir
--Print @filename 
select @File = @Path + @fileName
exec sp_OACreate 'Scripting.FileSystemObject', @objFSO out
exec sp_OAMethod @objFSO,'DeleteFile', null, @File
exec sp_OADestroy @objFSO 
delete from #dir where files = @filename
end

drop table #dir
*/



SET NOCOUNT OFF

END TRY

BEGIN catch 

DECLARE @ErrorNumber    INT; 
DECLARE @ErrorSeverity  INT; 
DECLARE @ErrorState     INT; 
DECLARE @ErrorLine      INT; 
DECLARE @ErrorProcedure NVARCHAR(4000); 
DECLARE @ErrorMessage   NVARCHAR(4000); 

SELECT @ErrorNumber = Error_number(), 
       @ErrorSeverity = Error_severity(), 
	   @ErrorState = Error_state(), 
	   @ErrorLine = Error_line(), 
	   @ErrorProcedure = Error_procedure(); 
	       
SELECT @ErrorMessage = N'Error %d, Level %d, State %d, Procedure %s, Line %d, ' + 'Message: ' + Error_message();
SELECT @ErrorMessage AS [Error_Message]; 
SELECT @ErrorProcedure AS [Error_Procedure]; 

PRINT 'Error ' + CONVERT(VARCHAR(50), Error_number()) + ', Severity ' + CONVERT(VARCHAR(5), Error_severity()) + ', State ' + CONVERT(VARCHAR(5), Error_state()) + ', Procedure ' + Isnull(Error_procedure(), '-') + ', Line ' + CONVERT(VARCHAR(5), Error_line()); 
--PRINT Error_message(); 
SELECT Error_message(); 
END catch 
SET NOCOUNT OFF
END

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