Sending Querying Data on Mail as Attached File

UmaShankar-Patel, 2012-12-07

Sending

Querying Data on Mail:


Sometimes we need to send data fetched from query on

mail automatically. You can 


create report and after running reports you can

send mail data fetched from report.


Alternative is send query data on mail and schedule

this job. Now you don’t need to 


run reports and mail.


You can follow some basic steps to achieve this


·       

Configure

database mail

·       

Write your query as here for example

  SELECT

    

customerid as Customer_ID,[name] as Name,

      COUNT(name) as No_of_Login,MAX(date1) as Last_Login_Date

 

FROM [db_omx_customer].[dbo].[tblIP] group by customerid,name

 

order by

No_of_Login,name desc

Results like:

·       

Use msdb.dbo.sp_send_dbmail stored procedure to send mail

·       

When you configure database mail you

were provide a profile name that you need to pass with msdb.dbo.sp_send_dbmail.


As

EXEC msdb.dbo.sp_send_dbmail


    @profile_name = ‘mailtest’,


    @recipients =

sample@sample.com’,


    @body_format =

‘HTML’,


    @query = ‘SELECT


     customerid as

Customer_ID,[name] as Name,


      COUNT(name) as

No_of_Login,MAX(date1) as Last_Login_Date


  FROM [db_omx_customer].[dbo].[tblIP]

group by customerid,name


  order by No_of_Login,name desc’ ,


    @subject = ‘Customer Login Details’,


    @attach_query_result_as_file = 1;


When you

run above query result will be sent on sample@same.com

as attached text 


file containing fetched data by query.

To send data on mail automatically now you need to

schedule a job  that will run at 


particular time and send data to mail id.


·       

To schedule a job make it as Stored

procedure for easiness as

CREATE PROC [dbo].[usp_sendadataonmail]

as


begin


EXEC msdb.dbo.sp_send_dbmail


    @profile_name = ‘mailtest’, — profile name 


    @recipients = ‘sample@sample.com’, — recipients mailid 


    @body_format = ‘HTML’,


    @query = ‘SELECT

     customerid

as Customer_ID,[name] as Name,

      COUNT(name)

as No_of_Login,MAX(date1) as Last_Login_Date

  FROM

[db_omx_customer].[dbo].[tblIP] group by customerid,name

  order by

No_of_Login,name desc’ ,


    @subject = ‘Customer Login Details’,


   

@attach_query_result_as_file = 1; — result sent in attched

file. 


END

·       

Now create a job with query

 Exec sampledatabase.dbo.usp_sendadataonmail

Now data with attched

file automatically will be send to mail provided by you

automatically at

scheduled time.

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