email excel report

  • _taz_

    Ten Centuries

    Points: 1225

    ok, I've got a report on the report server that gets clients by state, either individual or all. very simple report, client name and state.

    they would like this report monthly, so I wanted to email it, probably by using subscription on report server, but here's the kicker. they want each state in a separate excel file.

    any suggestions on the best way to do that? can be script or whatever. i don't know if maybe a script that calls for each state in state column do an excel sheet?

    thanks

  • dean gross

    SSCrazy

    Points: 2632

    Create the report with a parameter, create 50 linked reports each with a different default parameter, create subscriptions for each report as needed. send the client a bill for 50 reports, go to the caribean with all of the extra money you made 😀

  • _taz_

    Ten Centuries

    Points: 1225

    hmm.. never tired linking a report. that sounds like a good option I will look into that. Thanks 😎

  • PHXHoward

    SSCrazy Eights

    Points: 8380

    I made a SSIS package that runs as a job. It puts the result of a view into an Excel file and then emails it to a list of people daily. It can also calculate weekly and montly results because the Excel destination in BIDS allows the specification of a tab.

  • _taz_

    Ten Centuries

    Points: 1225

    ok, I setup the linked reports and emails.. sent a test one, and confirmed that they really wanted one report for each state. got a thumbs up, I'm thinking they will be surprised come april first and they've got an inbox full of reports..

    Thanks for the suggestion!

  • _taz_

    Ten Centuries

    Points: 1225

    just wanted to post a thanks for the suggestion of liked reports. worked like a charm.

  • dean gross

    SSCrazy

    Points: 2632

    you are welcome, thanks for letting me know it worked for you.

  • Michelle Perrin

    SSC-Addicted

    Points: 492

    You could also use a data driven subscription to select the list of States and use this as input into the subscription. This way if a new state is added you don't need to create a new linked report and a report for the new state will be generated automatically.

  • _taz_

    Ten Centuries

    Points: 1225

    that sounds interesting, i'll have to look into that

  • dean gross

    SSCrazy

    Points: 2632

    I think you need the Enterprise Edition to use Data driven subscriptions

  • Paresh Prajapati

    SSCertifiable

    Points: 7567

    bobby.creech (3/26/2010)


    ok, I've got a report on the report server that gets clients by state, either individual or all. very simple report, client name and state.

    they would like this report monthly, so I wanted to email it, probably by using subscription on report server, but here's the kicker. they want each state in a separate excel file.

    any suggestions on the best way to do that? can be script or whatever. i don't know if maybe a script that calls for each state in state column do an excel sheet?

    thanks

    You can export file using BCP command and then attach in mail.

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    Paresh Prajapati
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  • _taz_

    Ten Centuries

    Points: 1225

    Paresh Prajapati (4/14/2010)


    bobby.creech (3/26/2010)


    ok, I've got a report on the report server that gets clients by state, either individual or all. very simple report, client name and state.

    they would like this report monthly, so I wanted to email it, probably by using subscription on report server, but here's the kicker. they want each state in a separate excel file.

    any suggestions on the best way to do that? can be script or whatever. i don't know if maybe a script that calls for each state in state column do an excel sheet?

    thanks

    You can export file using BCP command and then attach in mail.

    True, but I was looking for automation (I don't want to export every state and attach to an email) I have enough to do. the linked reports with subscriptions works great

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