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Database Design for Accounting Package Database.


Database Design for Accounting Package Database.

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mandar.dasgupta
mandar.dasgupta
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Hello everyone i am developing an accounts package for my company using Sql Server 2008 and VB.Net.

I need some help regarding the database design.

I have the following tables

AccountsGroupMaster

GroupId   int   
GroupName   nvarchar(50)
ParentGroupId   int   
CatId   int   
PrimaryGroup   bit   
CreatedByUser   nvarchar(50)
CreatedOn   datetime   

The above table will store the Groups for the accounts eg: Current Assets etc.

Accounts Table

AccCode   nvarchar(6)   
AccountName   nvarchar(30)   
ParentAcc   nvarchar(6)
GroupId   int   

The above table stores the Accounts/Ledgers .
VoucherMain

VoucherNo   bigint   
VoucherDate   datetime   
DebitCredit    int   (0 for Credit 1 for Debit)
AccCode   nvarchar(6) (Account Code to be debited/Credited)
UserID   nvarchar(30)

VoucherDetails

VoucherNo   bigint   
SlNo   int   
AccCode   nvarchar(6) (Debit this account if account in VoucherMain credited/ Credit this account if account in VoucherMain Debited)
Amount   decimal(18, 2)
Narration   nvarchar(MAX)



The above two tables store the transactions.The above two tables linked by the VoucherNo columns


Now my question is whether i should maintain all the bank accounts in the accounts table or should i have a separate table for the bank accounts.
As each bank account should have its respective ledgers.

Please help me in the design of this database.
thanks
mandar.dasgupta
mandar.dasgupta
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Help needed,,,,,,please
PaulB-TheOneAndOnly
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mandar.dasgupta (7/27/2013)
...Now my question is whether i should maintain all the bank accounts in the accounts table


'course you should.

_____________________________________
Pablo (Paul) Berzukov

Author of Understanding Database Administration available at Amazon and other bookstores.

Disclaimer: Advice is provided to the best of my knowledge but no implicit or explicit warranties are provided. Since the advisor explicitly encourages testing any and all suggestions on a test non-production environment advisor should not held liable or responsible for any actions taken based on the given advice.
mandar.dasgupta
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Thanks PaulB.

I have worked a little more and i showed it to our Accounts Head and he was reasonbly satisfied with it. However i ran into a little bit of trouble regarding vouchers with multiple debits and multiple credits.

My design takes care of Single Debit and multiple credits and single Credit and multiple debits.But i cant be sure in case of multiple debits and multiple credits.

eg.
VoucherMain

VoucherNo   VoucherDate   DrCr   VType   AccCode   
2    2013-07-23    Credit    1    000002   

VoucherDetails
VoucherNo   SlNo   AccCode   Amount   Narration
2    1   000005   6000.00   Purchase of table.
2 2 000012 5000.00 Purchase of drinks


In the above example the account/Ledger with code 000002 is credited with
Rs.11000 and the account/Ledger with code 000005 is debited with 6000
and the account/Ledger with code 000012 is debited with 5000.
The DrCr column specifies wether to credit or debit the account in VoucherMain table and the opposite happens to the accounts in the VoucherDetails Table.

The tables are linked with the voucherNo column.

So the above design is capable of handling single debit multiple credits
or single credit multiple debits.

I cant be sure about the multiple debits and multiple credit situation please suggest.
PaulB-TheOneAndOnly
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mandar.dasgupta (8/3/2013)
Thanks PaulB.

I have worked a little more and i showed it to our Accounts Head and he was reasonbly satisfied with it. However i ran into a little bit of trouble regarding vouchers with multiple debits and multiple credits.

My design takes care of Single Debit and multiple credits and single Credit and multiple debits.But i cant be sure in case of multiple debits and multiple credits.

eg.
VoucherMain

VoucherNo   VoucherDate   DrCr   VType   AccCode   
2    2013-07-23    Credit    1    000002   

VoucherDetails
VoucherNo   SlNo   AccCode   Amount   Narration
2    1   000005   6000.00   Purchase of table.
2 2 000012 5000.00 Purchase of drinks


In the above example the account/Ledger with code 000002 is credited with
Rs.11000 and the account/Ledger with code 000005 is debited with 6000
and the account/Ledger with code 000012 is debited with 5000.
The DrCr column specifies wether to credit or debit the account in VoucherMain table and the opposite happens to the accounts in the VoucherDetails Table.

The tables are linked with the voucherNo column.

So the above design is capable of handling single debit multiple credits
or single credit multiple debits.

I cant be sure about the multiple debits and multiple credit situation please suggest.



I see no reason why table VoucherDetails couldn't describe multiple debits and credits.

_____________________________________
Pablo (Paul) Berzukov

Author of Understanding Database Administration available at Amazon and other bookstores.

Disclaimer: Advice is provided to the best of my knowledge but no implicit or explicit warranties are provided. Since the advisor explicitly encourages testing any and all suggestions on a test non-production environment advisor should not held liable or responsible for any actions taken based on the given advice.
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