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Bad Meetings or Meeting Badly Expand / Collapse
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Posted Monday, June 23, 2014 2:57 PM
SSChasing Mays

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Here's another YouTube video of bad teleconferences (this one is more visual in nature, and just as funny):

http://www.youtube.com/watch?v=DYu_bGbZiiQ&utm_source=blog&utm_medium=blog&utm_campaign=host


I recently held a series of strategizing meetings, and in the first one somebody put us on hold. We hung up and called in again. In the second meeting I clarified our convention regarding not putting the team on hold. I simply stated that if anyone put us on hold, we would immediately stop and take roll call to find the offender, and then we would tease them unmercifully until we got tired of it.

No one has put us on hold since.



Here there be dragons...,

Steph Brown
Post #1585356
Posted Tuesday, June 24, 2014 7:16 AM


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lptech (6/23/2014)
If many/most of your meetings are conference calls, you'll love this:

https://www.youtube.com/watch?v=zbJAJEtNUX0

My manager's manager told us it was shown at off-site for higher ups as an example of what not to do.


OMG! I've been on calls like that, too funny. Thanks for sharing this link.
Post #1585498
Posted Tuesday, June 24, 2014 7:21 AM


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I found that both videos highlighted issues with conference calls. Tardiness ruins meetings. As does lack of both discipline and courtesy.

Gaz

-- Stop your grinnin' and drop your linen...they're everywhere!!!
Post #1585500
Posted Tuesday, June 24, 2014 7:22 AM


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below86 (6/24/2014)
lptech (6/23/2014)
If many/most of your meetings are conference calls, you'll love this:

https://www.youtube.com/watch?v=zbJAJEtNUX0

My manager's manager told us it was shown at off-site for higher ups as an example of what not to do.


OMG! I've been on calls like that, too funny. Thanks for sharing this link.

In a "townhall" type conference call where there is a speaker; it just makes sense to put all dial-in callers on mute until the Q/A session at the end.
Post #1585501
Posted Tuesday, June 24, 2014 4:46 PM


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RP1966 (6/23/2014)
Project managers I have dealt with have a tendency to throw out far too many 'just in case' meeting invitations. A 'just in case' invitation of technical staff to long meetings with lots of participants is a huge waste of time. The more specialist the role a person is in, the more pronounced this becomes.


I have seen this too.

Make the meeting productive and to the point. Engage the participants, otherwise don't invite them.




Jason AKA CirqueDeSQLeil
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Post #1585716
Posted Tuesday, June 24, 2014 6:25 PM
SSChasing Mays

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SQLRNNR (6/24/2014)
RP1966 (6/23/2014)
Project managers I have dealt with have a tendency to throw out far too many 'just in case' meeting invitations. A 'just in case' invitation of technical staff to long meetings with lots of participants is a huge waste of time. The more specialist the role a person is in, the more pronounced this becomes.


I have seen this too.

Make the meeting productive and to the point. Engage the participants, otherwise don't invite them.


Andy addressed this somewhat in the article; here are the relevant lines (at least to my mind):

That’s the trap meeting organizers fall into. If they invite you ‘just in case’ and you’re not needed, the perception is they have wasted your time. If they don’t invite you and something came up that involved you and your team, you’re frustrated that you weren’t invited. Makes it hard to win.


My team runs into this frequently, where we aren't invited to meetings that we "should" be in. Then we don't find out about our part in a project until 2 weeks before the due date, and we have to scramble to get our piece in place somewhere near the due date. In these cases, we're often late with the deliverable, and management sometimes doesn't care to hear why we're late (although that is changing for the better through a rigorous "re-training" effort).

I'd rather be in a meeting where I'm not needed , than miss being in a meeting I should have been at . The difference in pain-points between the two is huge and distinct.



Here there be dragons...,

Steph Brown
Post #1585722
Posted Wednesday, June 25, 2014 8:41 AM
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Stephanie, I wish I had called it out better, it's really a topic of its own.

Andy
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Post #1585935
Posted Wednesday, June 25, 2014 1:39 PM
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I once heard that an executive had all of the empty chairs removed once the meeting had started (on time), so anyone who was late had to stand. I like that!

The more you are prepared, the less you need it.
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